Under the State Records Act 1998, the Board is an Advisory Board that performs a great variety of functions, including:
- Advising Ministers on policies or programs, sometimes of the highest importance to the State;
- Determining the policies and strategic plans of the Authority
- Granting approvals for the purposes of sections 13 (Standards and codes of best practice for records management) and 21 (Protection measures).
- Overseeing the management of the State Records Authority of NSW;
- Providing a channel for industry and community consultation.
The Board has 9 members representing parliament, the judiciary, government/state owned corporations, local government, the private sector and the history profession.
The Board meets bimonthly to assess, review and provide comment/approval of various policy’s, processes, Standards, codes and disposal of records to ensure that these meet the requirements under the State Records Act, 1998.
Section 69 of the State Records Act 1998 provides for a nine-member Board of whom:
- four are to be persons nominated by the Minister who administers the State Records Act, to represent: State law enforcement agencies; local government; the private sector; and the history profession
- two are to be nominated by the Minister who administers the Government Sector Employment Act 2013, to represent Public Service agencies
- one is to be nominated by the Minister who administers the State Owned Corporations Act 1989, to represent State owned corporations
- one is to be a member or officer of either House of Parliament nominated jointly by the President of the Legislative Council and the Speaker of the Legislative Assembly, and
- one is to be a judge of a court of the State nominated by the Chief Justice of New South Wales.
One of the members is to be appointed Chairperson of the Board and the members of the Board elect a Deputy Chairperson. Appointment is for a term of up to three years and members may hold office for no more than two consecutive terms.
The Board makes decisions which are not reviewable. Pursuant to s.70 of the State Records Act 1998, the Board has the function of determining the policies and strategic plans of State Records; and the function of granting approvals for Standards and Codes of best practice for records management and for giving permission or approval for the disposal of State Records (including destruction, transfer of ownership and also the identification of records to be retained as State archives).
The Board reports directly to the Minister.
The NSW Boards and Committees Guidelines prepared by the Department of Premier and Cabinet (DPC) state that a Board Charter is not needed if the Board’s operations are covered by establishing legislation for the Board or Committee (Section 3.1). In the case of the Board of the State Records Authority of NSW, the Board’s operations are covered by the State Records Act 1998.
Part 7 of the State Records Act 1998 deals with the Board as follows:
- Section 69 Establishment of the Board;
- Section 70 Functions of the Board; and
- Section 71 Director may attend meetings of the Board.
Schedule 2 of the State Records Act lists the provisions relating to the constitution and procedure of the Board.
- All appointments must follow the Public Service Commissioner’s Appointment Standards: Boards and Committees in the NSW Public Sector.
- Decisions about the remuneration of individual boards and committees are guided by the Classification and Remuneration Framework for NSW Government Boards and Committees(the Framework) as announced in Premier’s Memorandum 2012-18
- Premier & Cabinet provides guidance on NSW Boards and Committees please refer to http://www.dpc.nsw.gov.au/programs_and_initiatives/boards_and_committees
- For detailed information about the appointment of board and committee members, Premier & Cabinet have provided guidelines NSW Government Boards and Committees Guidelines